There are two entry points into time sheets.
The first one with the red arrow is for management to review the time sheet. This will only be available for managers or staff who do the review and is set up on the employees time sheet. The second purple arrow option is for employees to set up their own time sheets.
The screen below shows what a time sheet looks like in its graphical form. There are various components of a time sheet screen, you will have the panel of time sheet employees on the left hand side (the review time sheet only) which lists all the employees. The staff time sheets wont have the left side panel. On the top you will have the header of the time sheet employee reflected, and then you will have the detail of the time sheet for the week in question.
An employee list will have the various dates of the time sheets (which you will see on the top left hand panel) and you can navigate backwards and forwards on dates to find the various time sheets required for an employee.
The time sheet above indicates a green area, this is where work was actually done and entered and charged to a project and a grey area that indicates non-chargeable or office time.
To open a time dialog double click on any cell. To modify a dialog double click on the a colour cell to open the dialogue and the dialog below will display.
When creating an entry for an employee you have a choice of projects that are allocated to the employee as indicated below. To find the project you want enter the first letter of the project name or scroll down.
The drop down of the projects indicates all the projects allocated to the person for which time sheets are being entered. Where a blank line has been entered to a project that project will appear for all employees.
It will be necessary to enter the correct charge type. Place the cursor over the charge out type and the above drop down box will appear as in the screen below.
By placing your cursor over the start time cell or end time cell the units are calculated to the right in the units cell.
A double click on any time sheet grid on any cell will open the time sheet entry dialogue for the person in question by clicking on the start time or the end time, a drop down will display the time which you may select. The units will automatically be changed accordingly to the length of time between the start and end time selected.
By clicking on the project area a drop down list box will open and you will then again be in a position to select a particular client by typing in the first letter of a particular project. The system will jump to the projects available for that employee.
When you the project allocated to that employee the project will display automatically and then you have an option of selecting the year and the matter code. Once this is done you can go and again click on the charge type to select the type of charge. You can enter in the remark area any free form narration that you require, on the right you can set the rate selected. By entering the remark this will be of great assistance when billing, especially if the budget is over.
