Sky PBO IT3-D Initial Master File Setup
Preparation of the IT3-D is a major part of preparing a data upload for SARS. In the past a taxpayer could claim the section 18A donation provided that they have a certificate and that the PBO was registered with SARS. SARS is of the opinion that this claim could be subject to fraud and therefore the rules have changed and all donations have to be pre-populated on tax returns
It is now a SARS requirement that section 18A data has to be uploaded by the PBO. In order to do this the PBO must register as a 3rd party data provider. This can be done by the PBO or through their accounting firm who has registered as a 3rd party data provider.
The purpose of uploading the form is to pre-populate the donation claims on an individual IT12 or IT14 tax returns.
The steps below will give the process of preparation and the uploading of the IT3-D.
Preparation of Data for IT3-D
1. Create the Entity to be the 3rd Party data provider under Masters, Client and ensure the relevant information is captured.
Make sure the following fields are taken care of in the client file
Name, Registration Number Registration Date, Tax Number, Trust Type, Address ( postal and physical), Tel Number, Cell Phone Number, Email address
if the data provider is not a practice customer mark as Other.
. For each PBO that you want to submit the IT3-D
- On the other info tab, enter the info relevant to the PBO
2. You will need to tag the Data Provider as an IT3-D data provider.
Differentiate those providers that you will be submitting the IT3-D for from those that you aren’t submitting.
For more information on Portfolios click Portfolio
3. Create a Submitting Entity by (creating a master client record), this should be the information of your Organisation, under Master client, exactly the same as if you are entering a client. The Submitting Entity is the tax practice that will be responsible for submitting the IT3-D's and must be registered on their tax profile as a 3rd party data provider.
Ensure relevant info is captured
Name (surname, first names and initial for individuals), ID/Registration Number, Tax Number, Address (postal and physical), Tel Number, Cell Phone Number, Email address
4. Create a Contact Person, in the Master Client file. This is the person that SARS will contact regarding the IT3-D submission. This should be a person in your organisation.
Ensure relevant info is captured in the Master Client
Surname and first names, Tel Number, Cell Phone Number, Email address
NB create multiple contact persons if necessary for your practice.
Eg, if the contact person is different for each partners’ clients make sure each partner has the right contact. If the contact is the same for the whole practice make sure each partner has the same contact.
5. Under Partner maintenance
Select the contact person and submitting entity for each partner.
1 May 2024
