Where a company is formed for the first time one has to enter various bits of information which you will find under the Formation screen. In this case it is necessary to have the entity information in the client file. All the other links need to be taken on in the master client file i.e. Incorporators or directors, officers and shareholders. The take-on for all of these work in the same way. There are areas under formation to set up all the necessary components of the company like shares directors and shareholders.
In other situations you may take on an existing company that comes from another secretarial practice. In this case you need to make a decision as to when you would like to start the transactions from. If there is a lot of history and you need to get forms and documents into CIPC it would be a good idea to take on the current situation i.e. the current director’s position as well as the current share certificate position for each company. In certain instances where there is a lot of history you may decide to process all the history for that client making sure you enter everything at the correct dates. It is nevertheless a good idea for you to take on the subscribers and the first appointed directors in the take on area of formation. After this you will then proceed with thetransactions to get the company secretarial position up to date.
The same would apply to a close corporation in regard to the first appointment of the members. If you do not get the take on position right, you will never get the end result for any transaction right.
